In this tutorial, you’ll discover how to efficiently organize and manage your inputs and outputs in MailTester.Ninja using the powerful VLOOKUP function.

We’ll walk you through the exact steps to:

  • Structure your data for a clear and automated workflow

  • Use VLOOKUP to link the right information across your files

  • Build a simple system to track your email testing results in real time

  • Save time and eliminate manual errors

Whether you’re a marketer, a data analyst, or just curious about optimizing your workflow, this video will show you how to make the most of MailTester.Ninja with Excel’s VLOOKUP feature.

Watch the video below to get started.

Organize, Connect, and Automate Your Email Testing with VLOOKUP

Working with large email lists often means dealing with multiple files, test results, contact information, campaign data, and more. Managing all of this manually can be time-consuming and error-prone.

That’s where the VLOOKUP function comes in. By combining MailTester.Ninja’s powerful email verification capabilities with the flexibility of Excel (or Google Sheets), you can create a smart, automated system that connects your results to your original data in seconds.

With VLOOKUP, you can:

  • Match your verification results from MailTester.Ninja with your contact database

  • Automatically identify invalid or risky addresses

  • Sort, filter, and update your mailing lists based on the latest test outcomes

  • Gain a clear overview of your campaign’s email health

This approach not only saves hours of manual processing but also ensures your data is always accurate and up to date.
By organizing your inputs (email lists) and outputs (verification results) in a structured way, you build a reliable system that scales effortlessly as your marketing or data operations grow.

If you manage large-scale campaigns or multiple data sources, mastering VLOOKUP with MailTester.Ninja will help you streamline your workflow, improve accuracy, and make better data-driven decisions.

Start automating your verification process today  and let MailTester.Ninja do the heavy lifting.

FAQ — Using VLOOKUP with MailTester.Ninja

1. What is the purpose of using VLOOKUP with MailTester.Ninja?

VLOOKUP helps you automatically connect your email verification results from MailTester.Ninja to your original data lists. It allows you to match email addresses with their verification status (valid, invalid, risky, etc.) and organize your data efficiently without manual copy-paste work.

2. Do I need advanced Excel skills to use VLOOKUP with MailTester.Ninja?

No, not at all. Even if you’re new to Excel or Google Sheets, you can easily use VLOOKUP by following our step-by-step tutorial. The video shows how to set up your data correctly and use the function to automate the linking process.

3. Can I use VLOOKUP in Google Sheets instead of Excel?

Yes, you can. The VLOOKUP function works almost identically in both Google Sheets and Excel. So whether you manage your data online or locally, you can follow the same logic to connect your MailTester.Ninja export files and email lists.

4. How can VLOOKUP help me improve my email marketing performance?

By using VLOOKUP to merge MailTester.Ninja’s verification results with your contact lists, you can:

  • Remove invalid or risky addresses before sending campaigns
  • Keep your data clean and organized
  • Reduce bounce rates and improve deliverability
  • Save time on manual data handling

It’s a simple yet powerful way to ensure your marketing decisions are based on accurate, up-to-date data.

5. Can I automate the VLOOKUP process for recurring email verifications?

Yes, you can. If you regularly test email lists with MailTester.Ninja, you can reuse your spreadsheet template and formulas. Each time you upload new results, the VLOOKUP function will automatically update the corresponding data — making your workflow fully automated and efficient.